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IT Project & Finance Coordinator 6 views

Durban, Kwazulu Natal
Kontak Recruitment
IT Project & Finance Coordinator
Pinetown, Durban
R15 000 – R20 000 Per Month
Kontak Recrutiment is currently recruiting and hiring for an IT Project & Finance Coordinator vacancy based in Durban. The Successful candidate should have previous Project & Strong Finance Coordination experience with the IT field and will be responsible to administer and lead minor projects under the guidance of the Senior Project Coordinator, respective team leads and managers. To provide administrative and coordination support to the IT Team, procurement and finance teams etc.
Educational Requirements:

  • Relevant qualification
  • Min 2-3 years’ experience in Project Administration
  • Min 6 months experience in project coordination overseeing delivery of projects
  • Hands on experience with software that supports project management responsibilities (Trello, Microsoft Project etc.)
  • Excellent computer literacy essential – MS Outlook, MS Word and MS Excel etc.

Finance Administration (This is the most important aspect of the job role):

  • Strong management of IT Project and operational expenses and billing function
  • Obtaining quotes for IT hardware, software and services
  • Capturing invoices and payments on the procurement system
  • Placing orders with the vendors and receipt on the system
  • Interrogating and validating project and monthly operating expenses ahead of management approval
  • Investigating and resolving billing discrepancies with service providers
  • Raising credit notes as required, based on investigations
  • Resolving historic payment queries and working with service providers and finance team
  • Actively following up with finance on urgent payments
  • Reviewing service provider monthly statements to ensure accounts are current
  • Highlight overdue accounts
  • Ensure compliance with payment plans by working with service providers and the finance team
  • Monitoring IT contracts and raising these, ahead of renewal, for review.
  • Ongoing monitoring and verification of IT operational Costs/invoices
  • Coordinate IT purchases on Fraxion in line with company standards, tracking approvals and payments
  • Provide support to IT projects team (sourcing floor plans, completion of number porting documents, courier of equipment, maintaining updated campus contact information)
  • Coordinate events and functions e.g. Microsoft Workshops
  • Coordinate travel, accommodation, car hire, transfers and expense claims requests
  • Prepare reports, presentations, etc. as requested

Project coordination:

  • Coordinate and oversee minor, simpler projects e.g. Service Desk, Printer Billing and consumption, minor office relocations etc.
  • Ensure successfully delivery of minor projects in line with project plans, budget, scope and quality
  • Effectively manage resources including contractors
  • Maintain accurate and current records and provide timely feedback to Senior Project Coordinator on project progress, including budget, while highlighting deviations
  • Coordinate constructive and progressive project meetings, providing meeting minutes/list of action items and follow up on resolution ahead of meetings
  • Manage project change requests in line with the approved change management process, maintaining records in a central project repository
  • Accurate recording and monitoring of issues and risks. Regularly communicate to Senior Project Coordinator with update on progress

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